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Exporting Documents

Documents are usually exported to a graphic format for previewing on another computer, or for sending to a print shop.

To export your document:

  1. Select the File > Export menu item.
  2. Type the file name and choose where to save your file.
  3. Choose a graphic file format in the Format drop-down list.
  4. Click Options to change additional settings (see below).
  5. Click OK.

Note: You will not be able to edit objects in a document saved to a graphic format such as TIFF, JPEG or others. If you want to be able to edit your work in the future, save your document in the Labels & Addresses file format (the File > Save or File > Save As menu).

Note: There are two ways to set a shadow for text: either using the shadows from the system Font dialog, or the shadow controls located in the Fill & Shadow tab of the Inspector. We recommend using the shadow controls in the Inspector for best results. When you export your document to PDF, shadows may not appear exactly as in the original document due to the specifics of the format. In this case we recommend that you try changing the shadow settings or export to TIFF.

To export to the PDF format, you can also use the system Print dialog. Click the PDF button and choose Save As PDF in the pop-up menu.

Export Options

For the PDF format:
Bleeds and cut marks.
PDF Filter. You can apply a Quartz Filter to the graphic output.
Convert text to curves.

For the TIFF format:
• Use LZW compression. Enables compression of TIFF image to reduce the image file size.
• Bleeds and cut marks.
• Color Model. You can choose saving an image with RGB or CMYK colors.

For the EPS format:
• Bleeds and cut marks.
Convert text to curves.

For the JPEG format:
Quality (compression rate).
Bleeds and cut marks.
• Color Model. You can choose saving an image with RGB or CMYK colors.

Bleeds are an additional area along the page (image) edges. Setting bleeds enlarges the page (image) size. Bleeds are used to print special markings like crop marks, and to trim pages after printing.


Choosing a Graphic Format to Export

If you are not sure which format to use, contact the print shop or the place where you are going to send your document.

The TIFF format produces higher quality images compared to JPEG, due to uncompressed graphics. The disadvantage of TIFF is that it takes more time to export and results in larger file size.

Click the Options button if you need to change the resolution of a TIFF document. Contact your print shop to find out if they have any specific requirements for the resolution of the TIFF images.

JPEG can be used for pictures, but not always for text, tables and graphics with thin lines. Use JPEG when you want to make a lower-quality preview of your document, send it by e-mail, or place it on a web site.

Click the Options button if you need to change the resolution and quality of a JPEG file.

In most cases, the PDF format is the best. PDF files are small because of efficient compression. This format is optimal for documents combining text and graphics. PDF files can contain data in a vector format.


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