Exporting Documents

Documents are usually exported to a graphic format for previewing on another computer, or for sending to a commercial printer.

To export your document:

1. Select the File > Export menu item.


2. Type the file name and choose where to save your file.


3. In the Format drop-down list, pick the file format of your choice.


4. Click Options to make additional settings.
   


5. Click OK.

Note, you will not be able to edit objects in a document in PDF, TIFF or JPEG format. If you want to be able to edit your work in the future, save your document in the Swift Publisher file format (the File > Save or File > Save As menu).

Note: There are two ways to set a shadow for text - either using the shadows from the system Font dialog, or the shadow controls located on the Fill & Shadow tab of Inspector. We recommend using Swift Publisher shadows for best results. When you export your document to PDF, shadows may appear not exactly as in the original document due to the specifics of the format. In this case we recommend that you try changing the shadow settings or export to TIFF (which must work fine).

Exporting Options

For the PDF format:

• PDF filter (use it to create compressed PDF).
• Convert text to curves turns all text to a vector image. Setting this option lets to avoid the problem with missing fonts when you open the graphic file on other computer.
• Bleeds and cut marks.

• Resolution.
• LZW compression. Enables compression of TIFF image to reduce the image file size.
• Bleeds and cut marks.
• Color Model. You can choose saving an image with RGB or CMYK colors. CMYK is supported under Mac OS X 10.4 or higher.

• Resolution.
• Quality (compression rate).
• Bleeds and cut marks.
• Color Model. You can choose saving an image with RGB or CMYK colors. CMYK is supported under Mac OS X 10.4 or higher.

• Convert text to curves turns all text to a vector image. Setting this option lets to avoid the problem with missing fonts when you open the graphic file on other computer.
• Bleeds and cut marks.

Attention: Enabling Convert text to curves, may significantly increase the size of the output file.

Bleeds is an additional area along your page edges. Setting bleeds enlarge your page size. Bleeds are used to print special marking like crop marks, and to trim pages after printing.

Choosing a Graphic Format to Export

If you are not sure which format to use, contact the print shop or the place where you are going to send your document.

The TIFF format produces higher quality images compared to JPEG, due to uncompressed graphics. The disadvantage of TIFF is that it takes much more time for exporting and results in larger file size. Using compression eliminates this disadvantage.

Click the Options button if you need to change the resolution of the TIFF document. Contact your printshop to find out if they have any specific requirements to the resolution of the TIFF images.

JPEG can be used for pictures, but not always for text, tables and graphics with thin lines. Use JPEG when you want to make a lower-quality preview of your document, or to send it by e-mail, or place on the web site.

Click the Options button if you need to change the resolution and quality of the JPEG file.

In most cases, the PDF format is the best. PDF files are small because of efficient compression. This format is optimal for documents combining text and graphics. PDF files can contain data in a vector format.

Exporting the Booklet to PDF

An alternative way to save your document to PDF file is to start printing. When the standard print dialog comes up, click the PDF button and choose the Save as PDF option. Export to a PDF via printing lets you make a booklet, which is impossible by using the File > Export menu command.