| Back to contents |
Sender Database is one of the embedded databases.
Its main purpose is to keep sender addresses. The number of senders is not limited.
This can be helpful if the program is used by several people, when you need to print work and home addresses or in other cases.
Personal records can be imported from external data sources like Address Book, vCard and other. Sender Database can store personal data from several sources.
Alternatively, you can add a blank personal record and type contact data into corresponding fields. Imported data also can be modified.
Mail Factory saves Sender Database to have it available after the next launch. Data from Sender database is used to fill corresponding fields in "From" address panels.
You can access the Sender database through the Contacts window and at the third step of Assistant (prior to designing).
When you click the "Edit List" button, the following dialog will open.
There are three panels in the database window: Address Source, Sender and Personal Info.
To navigate within the list and find persons quickly, the sender panel has Search and Sort tools.
To find a name, type it into the Search field.
You can sort names by one of supported data fields. For this, select it in the Sort drop-down list. The "From Source" option leaves the original persons order unchangable.
Sender is a list of persons whose data can be used for "From" (sender) address panels. This list is represented by the "From" tab of the Contacts window. You can add, delete, and sort names in this list. Names in this list can be edited via the "Personal Info" panel.
Names in the Sender list are sorted according a sort rule selected below.
The "Plus" button adds a new blank personal record and "Minus" button removes a selected record.
Adding a person from Contacts list of Address Source: drag and drop a name to the Sender list or select a name in Contacts list and click "Arrow" button. Double click on a person in Address Source adds this person to the Sender list.
Adding a new person: click the "Plus" button to add a blank personal record. "No Name" will be added to the list. All fields in the Personal Info panel will be blank (you will see names of these fields in gray). Enter the required information there.
Deleting a person: to delete a name from list, select it and click "Minus" button.
Sorting persons: You can sort names by one of supported data fields. For this, select it in the Sort drop-down list. When you add a new person into the Sender list it is placed accordind to the sort order. To leave persons in the order you add them to the list, select "None" in Sort.
Personal Info panel shows information of a person selected in the Sender list. All fields are available for modifying.
The panel allows preview and modify personal data such as name, address, company name, telephone number and other. To select a field, click on it. To switch between fields use Tab and Shift+Tab keys. Some fields, such as address, phone and fax can be set for different locations. This is useful when you have person's work and home addresses. Or when some company has a headquarter and branches in different locations and you need to keep all their addresses. To switch between addresses select Home, Work or Other tab. Empty fields keep their names in gray.
At the bottom of Personal Info panel are custom fields - use them for any additional textual or numeric information.