| Back to contents |
Personal records can be imported from external databases like Address Book, vCard and other. "My Recipients" database can store personal data from several sources. Alternatively, you can add a blank personal record and type contact data into corresponding fields. Imported data can also be modified.
The data from "My Recipients" database can be used to fill corresponding fields in "To" address panels.
You can access My Recipients database through the Contacts window and at the third step of Assistant.
Contact data from "My Recipients" can be easily copied to the Sender and Print List databases.
There are three panels in the database window: Address Source, My Recipients and Personal Info.
To navigate within the list and find persons quickly, the sender panel has Search and Sort tools.
To find a name, type it into the Search field.
You can sort names by one of supported data fields. For this, select it in the Sort drop-down list. The "From Source" option leaves the original persons order unchangable.
My Recipients is a list of persons whose data can be used for "To" (recipient) address panels. This list is represented by the "To" tab of the Contacts window ("My Recipients" must be selected in the Source drop-down list). You can add, delete, and sort names in it. Names in My Recipients can be edited via the "Personal Info" panel.
Names in My Recipients list are sorted according a sort rule selected below.
"Plus" button adds a new blank personal record and "Minus" button removes a selected record.
Adding a person from Contacts list of Address Source: drag and drop a name to the Sender list or select a name in Contacts list and click "Arrow" button. Double click on a person in Address Source adds this person to the My Recipients list.
Adding a new person: click the "Plus" button to add a blank personal record. Name "No Name" will be added to the list. All fields in the Personal Info panel will be blank (you will see the names of these fields in gray). Enter the required information there.
Deleting a person: to delete a name from the list, select it and click "Minus" button.
Sorting persons: You can sort names by one of supported data fields. For this, select it in the Sort drop-down list. When you add a new person into the My Recipients list it is placed accordind to the sort order. To leave persons in the order you added them to the list, select "None" in Sort.
Personal Info panel shows information of a person selected in the "My Recipients" list. All fields are available for modifying.
The panel allows preview and modify personal data such as name, address, company name, telephone number and other. To select a field, click on it. To switch between fields use Tab and Shift+Tab keys. Some fields, such as address, phone and fax can be set for different locations. This is useful when you have person's work and home addresses. Or when some company has a headquarter and branches in different locations and you need to keep all their addresses. To switch between addresses select Home, Work or Other tab. Empty fields keep their names in gray.
At the bottom of Personal Info panel are custom fields - use them for any additional textual or numeric information.