Merge Printing

Merge printing - alternative printing method, the address information (or other data) is filled with addresses from a print list. Mail Factory allows you to create and save several Print Lists.

To print multiple addresses:

1. Once you finished designing your label or envelope, click Merge Printing button on the toolbar (or choose File/Merge Printing).
   Or click the Merge Print radio button in print dialog.
2. Print dialog will appear again. In preview area you will see how your envelopes or labels look like with the selected addresses. Make sure that all settings, such as printer, number of copies, etc. are correct. For more details on printing settings see ordinary printing.
• Select necessary print list from drop down Merge Printing lists. If you don't have any print list or want to change existing list, use Edit list menu. Print List editing dialog will appear will appear.
  In this dialog you can create one or several lists of people whose addresses you wish to print. When finished, click OK.
• Options for automatic address processing are available from Rules section. Their default values can be altered in Preferences Dialog
  - Suppress Country Field option is used for hiding country field, when correspondence takes place within one country (e.g. From Canada to Canada). Such circumstances are tracked down and country field is automatically hidden.
  If there is only one address (then a label is printed), the second country address is taken from Default Address Format settings in Preferences Dialog:
  - Address AutoResize option reduces address panel print size, in case if the address is out of label/envelope borders.
  - Hide Separating Commas option was designed to remove commas between fields (between city and ZIP code, company and department).
• Any label or envelope can be edited prior printing directly from Print dialog. This is very convenient if you need to move address panel on some labels, or some person's data require slight correction. You just need to enter label editing mode and make the corrections.
  Double click on a label/envelope to start editing (or click on Editing Mode button and select a label with the mouse). Preview window will display the selected document, in which you will be able to make necessary changes. To exit editing mode click Close Editor button.
  Note, if there are many changes you would better change initial document or database.
3. Click Next button. System dialog with selected Copies&Pages option will come up for setting printer options (such as print quality, etc).
4. Finally, click Print button.

Note: you can use Merge Printing for printing on postcards some information (like a name) that changes from one postcard to another.