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Contacts Window

Mail Factory can take addresses and other personal information from different external sources. The access to them is available from Contacts window (menu: Window/Show Contacts). When you choose a person from this list, its details are automatically displayed in the Address Panels and Text Fields inserted into the document. "From" tab opens access to the Sender Database. "To" and "Print List" tabs manage the recipient's details.

Contacts Window

"From" tab (Sender List)

This is the list of return addresses. To edit the list, click Edit List button. Sender database will come up.

"To" tab (Recipient List)

The Recipient list consists of personal data that was taken from one of external sources or from the embedded My Recipients Database.
The external databases can be: Apple Address Book (used by default), Microsoft Entourage, Eudora, Now Contact - OS X, vCard Data Source, Text File, Microsoft Excel, FileMaker Pro.
If such address source as Text File is selected, this file can be reloaded by clicking Update button. This is useful when you need to edit data in the text file without closing Contacts window or if you want to switch to another text file.

To simplify working with a long recipients list, the "To" tab of Contacts window has two tools: Search and Sort.
To find a name within the current list, type it in Search field below.
Any supported data field can be used as sort creterion. To set a sort rule, open the Sort drop-down list and tick a name of data field. You can also retain the sort order selected in My Recipients database, for this, choose "From Source".

"Print List" tab

Print List is a list of recipients - a useful feature for batch printing multiple labels and envelopes. Find more at Merge Printing.

Note:

  • You can edit the personal information right in the Contacts window by double-clicking on the person's name (the exception is the data from external applications, such as Apple Address Book, etc.).
  • To sort lists on "From" and "Print List" tabs, you need to use a sort tool of corresponding database window: Sender Database and Print List Database.